Do I need Microsoft Excel?
No. The workbook is designed for Google Sheets. You will need a Google account so you can make and use your own copy.
The Ultimate
Travel Workbook
TRAVEL TOOLS BY JAMES & ROB
Plan the whole trip in one Google Sheets workbook
Flights in one place. Hotels somewhere else. A separate budget. Notes, payment dates and packing lists scattered everywhere.
The James & Rob Ultimate Travel Workbook brings the practical parts of planning a trip together in one ready-made Google Sheets template.
Add your destinations, bookings, spending, payment dates, packing and pre-trip jobs without having to build the spreadsheet yourself.
Ideal for longer holidays, multi-stop trips and travellers who like the flexibility of Google Sheets.
A one-time purchase, with no subscription. This is a Google Sheets workbook, separate from the Extended Travel Planner online product.
£9.99 · One-time purchase
YOUR TRIP AT A GLANCE
Know what is booked, what is paid and what is still coming up
The workbook brings bookings, payment status and upcoming costs together so you can see where your trip stands without maintaining separate lists.
Track travel, accommodation and other arrangements, see what has already been paid, and keep outstanding items visible as your trip takes shape.
MORE THAN A BASIC TRIP SPREADSHEET
Keep the moving parts together
Plan your route
Add destinations and travel dates and keep the shape of your trip clear.
Organise bookings
Record transport, accommodation, activities and car hire with dates, times, costs and booking status.
Track your budget
Compare what you planned to spend with what you actually book and pay.
Watch payment dates
Keep booked, paid and outstanding items together with important payment deadlines.
Plan everyday spending
Build daily spending assumptions into the wider trip budget.
Prepare to leave
Keep packing, pre-trip jobs and other practical tasks organised too.
Build the trip as you book it
Plan & Book is the main working area for your travel arrangements.
Record flights and other transport, accommodation, activities and car hire alongside destinations, dates, times, costs and booking status.
Your trip information then feeds into other parts of the workbook, reducing the need to type the same information repeatedly.
Plan the budget. Then track the real cost.
Set the amount you expect the trip to cost, then compare it with what you actually spend as bookings are made.
See travel, accommodation, daily spending and other categories together, with planned versus actual figures and visual spending summaries.
See a long trip across time
Longer trips can become difficult to understand when everything is just a list of dates.
The visual timeline gives you another way to see how travel and bookings fit across the trip, helping you understand the flow of a multi-stop itinerary at a glance.
Planning does not stop when the hotels are booked
There are always practical jobs to remember before a longer trip.
The workbook includes a structured checklist for planning and booking tasks, jobs to complete in the weeks before departure, final pre-trip actions and travel-day reminders.
Assign tasks, add deadlines and tick them off as they are completed.
Set up the trip once. Let the workbook do the connecting.
Start with your travellers, destinations, dates and main trip information. Those details then feed through the relevant sections of the workbook.
Formulas, dropdowns, checkboxes, calculated totals and visual trackers handle much of the repetitive work in the background.
- Connected destination and date information
- Dropdown menus
- Booked and Paid checkboxes
- Planned versus actual spending
- Payment due tracking
- Visual trip and payment trackers
- Traveller-based planning areas
- Currency planning tools
- Built-in User Guide
Take the workbook with you
Because the workbook runs in Google Sheets, you can use it on your computer, tablet or phone.
Make it available offline in the Google Sheets app before travelling and you can still access your itinerary, booking details and lists when you do not have a reliable internet connection.
The Ultimate Travel Workbook could suit you if you:
- enjoy organising trips in spreadsheets
- are planning several destinations
- want more control over your own travel planning
- want route, bookings, budget and preparation together
- prefer a one-time purchase rather than a subscription
Prefer an online planner?
If you would rather use a dedicated online planning system with connected trip screens, Daily Schedule, Travel Oracle and other online features, take a look at the Extended Travel Planner.
ONE WORKBOOK. ONE PAYMENT.
Your complete travel workbook
£9.99
One-time purchase
Create your own Google Sheets copy and use it to plan your trip at your own pace.
- Complete Google Sheets travel workbook
- Built-in User Guide
- Route and booking planning
- Budget and spending tracking
- Payment tracking
- Visual trip timeline
- Packing and checklist sections
- Planning for up to four travellers
- Desktop, tablet and mobile access
- No annual subscription
£9.99 · One-time purchase
Your questions answered
Can I use it for a shorter holiday?
Yes. It is particularly useful for longer or multi-stop trips, but you can use the same workbook for a shorter holiday.
How many travellers can I include?
The workbook supports up to four travellers. Leave unused traveller spaces blank if fewer people are travelling.
Can I use it offline?
Yes. Make the workbook available offline in the Google Sheets app before travelling so you can access it when you do not have an internet connection.
Is this the same as the Extended Travel Planner?
No. The Ultimate Travel Workbook is a Google Sheets template that you purchase once and manage yourself. The Extended Travel Planner is a separate online planning product with additional connected and online features.
Do I need to understand spreadsheet formulas?
No. The formulas and automated areas are already built into the workbook. Follow the built-in User Guide and enter information only in the designated input areas.